When to Book Your Wedding Vendors (and Why There’s No One-Size-Fits-All Timeline)
You’ve said yes, popped the bubbles, and now the real fun begins – planning your day.
But one of the first (and most confusing) questions couples face is:
“When should we start booking our wedding vendors?”
The truth? There’s no perfect formula. Every couple’s priorities – and every vendor’s schedule – look a little different. Here’s how to plan smart, without the overwhelm.
Start with Your Priorities
Before diving into the booking frenzy, ask yourselves: “What are the top three things that matter most to us on our wedding day?”
If your heart is set on a particular venue, that’s where to start – popular spots in New Zealand can book out 12–18 months in advance.
If photography or videography means the world to you, secure that next.
Or if it’s about style and vibe, lock in your planner or stylist early so they can help guide the rest.
There’s no wrong order – just your order.
A Rough Timeline (If You Love a Bit of Structure)
Here’s a flexible guide, not a rulebook:
- 12–18 months out: venue, photographer, videographer
- 9–12 months out: celebrant, planner/stylist, catering, entertainment
- 6–9 months out: florist, hair & makeup, cake designer, rentals
- 3–6 months out: stationery, transport, signage, small details
Remember, these are averages – your dream florist might open bookings just six months out, while some venues are gone two summers ahead.
Why Booking Early Helps (But Not Too Early)
A little insider knowledge: vendor prices often rise yearly, so booking early can save you money and secure your date.
But some vendors, especially stylists and celebrants, prefer not to take bookings more than 18 months ahead to keep things flexible.
The sweet spot?
Book when you’re confident in your vision and ready to commit, not just because you feel pressure to tick boxes.
Every couple’s timeline is different. Don’t stress about what your friend or cousin did, focus on what’s right for you.
Prioritise your dream vendors first, then fill in the rest as your plans take shape.
Need help finding your perfect fit?
Explore trusted NZ vendors on Slay My Day – a platform built by the people who live and breathe weddings, just like you.
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